From requisition to job,without typing.
When a requisition lands in the inbox, the agent reads customer, address, task, contact and requisition number and creates the service job in Minuba with the requisition attached. Key box codes are removed before an AI sees the text.
Running at Aunslev VVS ApS · Plumbing company near Nyborg · Minuba
What it produces
Example, made-up numbers
- RekvNr. 100231, Utæt fordelerrørFrom the housing associationCase created
- RekvNr. 100230, Nyt afløb under køkkenvaskFrom the housing associationCase created
- RekvNr. 100228, Rens tagrenderFrom the housing associationCase created
- RekvNr. 100227, Nyt toilet, nyt armatur til håndvaskFrom the housing associationCase created
- RekvNr. 100225, Utæt radiator i stueFrom the housing associationCase created
The requisition becomes a service job in Minuba with the requisition attached.
Sound familiar?
The requisition is in.Now it has to be typed in.
Housing associations and councils send jobs by email and PDF. Every one has to be copied before the fitter can drive out.
Every requisition is typed again
Address, task and contact are copied from an email or a PDF.
Mistakes in the address
A wrong floor or door, and the fitter is at the wrong place.
The email drowns
Requisitions arrive in the middle of everything else and can wait until someone has time.
How it works
Creates the service job in Minuba when a work order lands in the inbox.
At Aunslev VVS it checks the inbox every hour, and the jobs land in Minuba.
- 01
Reads the requisition from the housing association or council: customer, address, task, contact and number
- 02
Creates the job in Minuba with the requisition attached
- 03
Removes key box codes before an AI sees the text
- 04
If the same requisition comes again, no second job is created, and the office is told
The office decides
If it can’t read a requisition safely, it hands it to the office with the reason.
We have used Thomas to implement AI solutions that automate many of our administrative processes with great success. A BIG recommendation from here!
Morten Langløkke Nielsen
Nielsen Electric A/S
Price
One fixed price.No hours ticking.
Excl. VAT. Half when we start, the rest when it runs on your own jobs.
Setup
from9,500DKK
Fixed price, agreed after the walkthrough.
Running
400DKK/mo
Hosting, monitoring and support. No lock-in.
Questions
What people ask me
- The ones you get from housing associations and councils by email, also as PDF. If it can’t read a new type safely, it hands it to the office, and I build it in.
Other services
The invoice is just the start
These also run at real trade firms today. Point at a system to see what it does.
What it produces
Friday list at 06:00
Example · on-account drafts for the management listOrder Heading Line Amount 2310 Vedr. sommerhus Aconto - nr. 2 84.250,00 2287 Vedr. lagerhal Aconto - nr. 2 52.900,00 2402 Vedr. indgang Aconto - nr. 1 21.400,00 2351 Vedr. bolig Aconto - nr. 2 16.750,00 2399 Vedr. kælderrum Aconto - nr. 1 12.300,00 Total excl. VAT Total excl. VAT 187.600,00 The amount is worked out with your own formula, and earlier on-account invoices are subtracted. Jobs marked IKKE AC are skipped.
Writes progress-billing drafts on ongoing jobs above the company’s threshold.
Read more
What it produces
Friday list at 06:00
| Order | Heading | Line | Amount | ||
|---|---|---|---|---|---|
| 2310 | Vedr. sommerhus | Aconto - nr. 2 | 84.250,00 | ||
| 2287 | Vedr. lagerhal | Aconto - nr. 2 | 52.900,00 | ||
| 2402 | Vedr. indgang | Aconto - nr. 1 | 21.400,00 | ||
| 2351 | Vedr. bolig | Aconto - nr. 2 | 16.750,00 | ||
| 2399 | Vedr. kælderrum | Aconto - nr. 1 | 12.300,00 | ||
| Total excl. VAT | Total excl. VAT | 187.600,00 | |||
The amount is worked out with your own formula, and earlier on-account invoices are subtracted. Jobs marked IKKE AC are skipped.
Writes progress-billing drafts on ongoing jobs above the company’s threshold.
Read moreFree walkthrough · 30 minutes
Shall we look at your invoicing together?
30 minutes by video or phone. We look at how you invoice today and whether the invoice agent fits you. If you are on Funen, I am happy to come by afterwards.
You talk to me, Thomas. Not a salesperson.